Filter your Gmail for a clean inbox
If your inbox has dozens, if not hundreds of emails, this is usually a sign that you are using your inbox as a to-do list. Resist the temptation and use a real task manager. Task or to-do list managers abound, paid or free. Free up your inbox and archive emails as they arrive to the proper task category and let your own priorities take the lead. Leaving those emails in your inbox is just a constant non-welcome reminder of things undone. Use your task manager to choose your own priorities and to not neglect important tasks just because there is an email in your inbox representing someone else's hot project.
We've all had that depressing feeling that our important-to-us email was either ignored or just pending forever in our correspondent's overburdened inbox. Don't be that unreliable correspondent. Use the Gmail filter option to make it easier.
For emails that you know in advance you will address later, but not now, you can clear them from your inbox automatically using a filter in Gmail.Read More.
To filter. go to Gmail settings,. choose the tab "filters and blocked addresses", and then create a new filter. Identify the emails you want to filter choosing "has the words", "subject", "from", etc. Then hit "continue." Here you can decide what happens. Assign them a label and then click the "skip the inbox" option. Any future emails thus identified will no longer even appear in your inbox. You can later open that Gmail label and you will find these emails waiting for your inspection. This makes it easy to manage emails based on your own priorities. You no longer need to label and archive this type of email every time you receive one and you will keep your inbox free of emails that you already know that you want to handle later.
We are often advised to minimize switching tasks in order to get the most work done. To only check email once an hour, say. But even better is to have an inbox not overflowing with email, to not have distracting emails. Besides filtering, turn off email notices from Linked in and other social media. Instead, schedule a time in your day or week to check social media sites directly.